It’s important to organize your plan for protecting your data to stay on top of the latest regulations and best practices. A well-planned plan will instill confidence in your employees and customers while preventing costly fines.
A solid plan for data protection starts with a thorough inventory of your organization’s information. This allows you to categorize data by type location, type, and access. Certain kinds of information, like PHI (personal www.contactdataroom.com/data-privacy-vs-data-protection health information) as well as financial or card details, are more vulnerable than other kinds. You can then decide on the best security measures depending on the information’s importance and the degree of sensitivity.
Find out the employees who have access. This includes employees of branch offices, contractors who support your network as well as those working remotely using equipment such as digital copiers, inventory scanners, and mobile phones. Consider limiting their access to the minimum needed for their job like keeping the credit card details of customers in the event of a need.
Make sure that all your facilities are equipped with cameras with night vision and motion sensors that can detect unauthorized access to file servers, archives, or backups. This can be helpful in stopping people who are taking pictures of whiteboards, monitors and monitors that contain confidential information. It will also help identify employees who have not properly registered out.
It is also essential to communicate your policies and procedures in a way that is understood by everyone in the company. Make sure your employees are aware of security threats like phishing scams targeting passwords and encourage them to report suspicious behavior.